ARTICLE I – NAMES AND GEOGRAPHICAL AREA

Section 1. Name: This Chapter shall be known as the Central California Chapter of the Public Sector HR Association or PSHRA-CCC.

Section 2.     Geographical Area: The geographical area covered by this Chapter shall include the Counties of Stanislaus, Merced, Tuolumne, Mariposa, Fresno, Tulare, Kings, Madera, San Joaquin, Calaveras and surrounding areas in Central California.

ARTICLE II - OBJECTIVES

As a non-profit organization the objectives of this Chapter shall be as follows:

Section 1.      Engagement: To provide a forum for public human resources administration (HR) professionals to facilitate cooperative action among public agencies.

Section 2.     Professional Development: To promote ongoing professional growth and development through educational programs, discussions, and conferences on subjects of mutual interest to members.

 Section 3.    Integrity and Compliance: To conduct all activities under non-political, non-sectarian, and non-profit principles, ensuring compliance with Section 501 (c) (6) of the Internal Revenue code of 1954, thus maintaining the organization’s tax exemption status.

Section 4.     Dissolution: On the event of dissolution of the Chapter or the discontinuation of its activities, the Board shall, after making payment of all the liabilities of the Chapter, send any remaining funds in its treasury to PSHRA within 90 days of its dissolution.

ARTICLE III – CHAPTER MEMBERSHIP

Section 1.     Eligibility: Membership in this Chapter shall be open to any person who supports the objectives of the Chapter, without regards to race, religion, color, sex, age, creed, national origin, disability, sexual orientation, gender identity or expression, marital status, medical condition, military or veteran status, ancestry, genetic information, or pregnancy or any other characteristic protected by law.

Section 2.     Types of Membership:  The types of membership in this Chapter include: Full, Student, and Affiliate.

1.  Full Members: This membership is available to persons who are employed in human resources human resources administration, or persons with a demonstrated interest in the human resources field. These members have demonstrated professional commitment to the public sector HR field and are entitled to full voting rights, can hold office, and participate in all Chapter activities.

2.     Student Members: This membership is available to persons who are currently enrolled in a course of study related to human resources management. Student members enjoy reduced dues and can attend Chapter events but have no voting rights. This category supports the development of future HR professionals.

3.     Affiliate Members: These members have demonstrated professional commitment to the public sector HR field and serve public sector agencies.  Affiliate members share their expertise and insights with the membership but are not voting members and cannot hold office.

Section 3. Membership Admission: Any person wishing to become a member of this Chapter shall submit a membership application.  Membership shall become effective upon payment of dues. 

Section 4.     Membership Termination: Membership will be terminated for non-payment of dues after a three- month grace period. Reinstatement requires a new application and full payment of outstanding dues.

ARTICLE IV – DUES

Section 1.     Establishment of Dues: Chapter dues shall be established annually by the Board.  The annual rate will be recorded in the meeting minutes and will be adopted effective July 1. 

Section 2.    Membership Year: The membership year shall be from July 1st to June 30th.

ARTICLE V – MEMBERS OF THE BOARD

Section 1.     Board Composition: The management of the Chapter’s affairs and the development and guidance of its program of activities shall be the responsibility of the Board of Directors of the Chapter (Board).  The Board shall consist of the Chapter officers, the immediate past president, together with up to seven additional Board members in good standing nominated and elected from the Chapter membership.

Section 2.     Officers: The officers of this Chapter shall consist of a President, a Vice-President, and Secretary/Treasurer. Officers shall be nominated and elected by the members in good standing of this Chapter before the start of the fiscal year. The immediate Past-President is a non-elected officer of the Chapter.

Section 3.     Committees: The President shall have the responsibility to appoint the following committees.

1.              Nominating Committee: Shall include up to three members of which one shall be the immediate Past President. The committee shall be appointed at least ninety days prior to the expiration of the terms of the Board. 

2.              Auditing Committee: Shall include up to three members. The committee shall be appointed bi-annually to audit the Treasurer’s accounts, and the report of this committee shall be attached to the minutes when submitted.

3.              Ad Hoc: Shall be formed upon a formal vote by Chapter membership.

Section 4.     Election Process: The nominating committee shall present to the Chapter members its nominations of the Chapter officers and Board members at the annual election.  At that time additional nominations may be submitted from the floor.  The report of the nominating committee and any additional nominations from the membership shall be voted on by the Chapter membership.

Section 5.     Voting Rights: All full members of the chapter shall have a voice and a vote in the affairs of the Chapter.  On matters calling for a decision by the Chapter membership, voting shall be by voice or by ballot as the members may determine.

Section 6.     Term of Service: The term of officers and members of the Board shall be for one year beginning July 1st or until their successors have been elected and installed.

Section 7.     Conflict of Interest: Each Board member is required to act in the best interest of the Chapter at all times and must disclose any conflict of interest, whether personal, financial, or professional, that might influence their decisions or actions. Members with a declared conflict of interest shall abstain from participating in related discussions or decisions to ensure transparency and integrity in Board operations.

ARTICLE VI – DUTIES OF BOARD MEMBERS

Section 1.     President: Leads the Board and the Chapter, sets the strategic direction and oversees all chapter activities. This role is pivotal in shaping the Chapter’s future and ensuring that it meets its goals effectively. Duties include:

1.  Creates the agenda and presides at all meetings of the Chapter and of the Board. 

2.     Appoints the nominating committee, together with such other committees as the President or the Board may deem necessary or appropriate for carrying on the activities of the Chapter.

3.  Acts as an ex-officio member of all Committees. 

4.  Submits an annual report of the Chapter’s activities to the Chapter membership and to PSHRA.

Section 2.     Vice President: Supports the President’s duties, stepping in when needed and handling strategic tasks. This role is for continuity and the smooth operation of the Chapter. Duties include:

1.  In the absence of or temporary incapacity of the President, the Vice President exercises the functions covered in Section 1 of this Article.

2.   Serves as Board liaison with the chairs of any committees appointed by the President.

3.   Serves as chair of the Program Committee with responsibility for developing the schedule and coordinating speakers for Chapter meetings.

Section 3.     Secretary/Treasurer: Acts as the custodian of the Chapter’s financial and non-financial records and communications.  This role ensures that members are well informed and that records are accurately maintained. Duties include: 

1.    Maintains the chapter website, which includes an up-to-date membership directory

2.    Notifies members of Chapter meetings and circulates important communications. 

3.    Manages the receipt, custody and disbursement of Chapter funds, subject to the control and review of the Board. 

4.   Prepares and submits to the members an annual financial report and submit such other reports to the Board as the Board may require. 

Section 4.      General Board Member: Supports the diverse needs of the Chapter and bring unique perspectives and expertise to the Board, aiding in the Chapter’s strategic initiatives.  Duties include: 

1.     Participates in all Board meetings.

2.    Contributes to specific projects or major activities that align with the Chapter’s strategic goals and operational needs.

Section 5.    Past President: Leverages their experience and historical knowledge of the Chapter, and provides guidance and stability to the Board, ensuring continuity and institutional memory.  Duties include:

1.  Attends all Board meetings, offering counsel and support.

2.    Participates as a voting member of the Board and serves on the Nominating Committee.

3.    Acts as a member of the Nominating Committee.

Section 6.     Board Meetings: The Board shall meet at the call of the President.  Board meetings shall be for the purpose of reviewing the activities of the Chapter, developing plans for future activities and considering other matters brought to the attention of the Board by the Chapter officers or by the Chapter membership. 

Section 7.     Board Vacancy: If any members of the Board resign or become unable to discharge the duties of their office, the Board shall meet and select one of the members of the Chapter to fill the unexpired portion of the term.

ARTICLE VII – CHAPTER MEETINGS

Section 1.     Regular Meetings:  Shall be held approximately every three months.  The President shall set the time and place of Chapter meetings, and the Secretary/Treasurer shall notify the members.

Section 2.     Quorum: At any meeting held for the purpose of transacting Chapter business, a quorum shall consist of at least 20 percent of the members of the Chapter.  Official business may be conducted either by mail, email or virtually. 

Section 3.     Meeting Procedures: The meetings and proceedings of the Chapter shall be regular and controlled according to Parliamentary Procedure except as may be otherwise provided by these By-Laws.

ARTICLE VIII – AMENDMENTS

Section 1.     Initiation of Amendments: Proposed amendments to these By-Laws may be initiated by action of the Board or upon written petition signed by at least 25 percent of the Chapter members in good standing. Amendments initiated by petition shall be addressed to the President for submission to the Chapter membership.

Section 2.     Notification and Proposal: Proposed amendments shall be transmitted by the Secretary to the members in writing at least thirty days in advance of the date on which they are to be voted on by the members.  In the case of proposed amendments initiated by petition, the text of the amendment may be accompanied by the recommendation of the Board.

Section 3.     Voting and Adoption: The affirmative vote of two-thirds of the members voting shall be necessary for the adoption of any amendment to these By-Laws.  Amendments shall become effective immediately upon adoption (following review by PSHRA), unless otherwise specified in the amendments.

Section 4.     Review Process: The President shall submit the proposed amendment(s) to the Associate Director – Member Programs of PSHRA with a request that the proposed By-Law change(s) be reviewed for conformity with policies of PSHRA as established by the Executive Council. 

Section 5.     Resolution of Conflicts: Any amendments to these By-Laws deemed by the Executive Council to be in conflict with the objectives or policies of PSHRA shall be referred back to the Chapter membership.

ARTICLE IX – EFFECTIVE DATE

These By-Laws shall be submitted following adoption by the group organizing itself as a Chapter for approval by the Executive Council of PSHRA and shall become effective upon approval by the Executive Council.