ARTICLE I
Names and Geographical Area
Section 1. This Chapter shall be known as the Central California Chapter of the Public Sector HR Association or PSHRA-CCC.
Section 2. The geographical area covered by this Chapter shall include the Counties of Stanislaus, Merced, Tuolumne, Mariposa, Fresno, Tulare, Kings, Madera, San Joaquin, Calaveras and surrounding areas in Central California.
ARTICLE II
Objectives
As a non-profit organization the objectives of this Chapter shall be as follows:
Section 1. To provide and identify a forum and meeting ground for persons engaged in human resources administration throughout the geographical area covered by this Chapter to discuss their current problems and to provide a medium for mutual self-improvement.
Section 2. To implement the objectives and program of the Public Sector HR Association (PSHRA) within the Chapter area, which are as follows:
1. To foster and develop interest in sound human resources management;
2. To encourage affirmative programs that guarantee equal employment opportunity to all individuals;
3. To encourage utilization of the most advanced technologies by (a) providing a structure for developing and promulgating specific human resources management programs, (b) disseminating information to individual members, and (c) exchanging and coordinating ideas among the various members of the Association;
4. To alert the members to relevant pending legislation, developing position papers, where necessary, and interpreting existing laws and regulations affecting their interests
5. To render a program of services and assistance to human resource organizations in meeting administration and technical problems;
6. To provide an identity and forum for all human resource professionals throughout the Chapter area; and
7. To provide its members who are actively engaged in the field of human resources management with encouragement, assistance and programs designed to provide for their professional growth and development.
Section 3. To explain and interpret the objectives and methods of human resources administration to the general public, civic groups, public officials and public employees, and private employers and employees within the Chapter area.
Section 4. To encourage and facilitate cooperative action among public sector and private sector employees within the Chapter area on human resources problems of mutual concern.
Section 5. The activities of the PSHRA-CCC shall be non-political, non-sectarian, and non-profit. No part of the net earnings of the Chapter shall inure to the benefit of, or be distributable to its Board Officers, members, or other private persons, except that the Chapter shall be authorized and empowered to payable compensation for services rendered and to make payments and distributions to further the purposes of the Chapter. No substantial part of the activities of the Chapter shall be the carrying on of propaganda and the Chapter shall not participate in any political campaign on behalf of any candidate for public office. Notwithstanding any other provisions of these articles, the Chapter shall not carry on any other activities not permitted to be carried on by a corporation exempt from Federal income tax under Section 501 (c) (6) of the Internal Revenue code of 1954.
Section 6. On the event of dissolution of the Chapter or the discontinuation of its activities, the Board shall, after making payment of all the liabilities of the Chapter, send any remaining funds in its treasury to PSHRA within 90 days of its dissolution.
ARTICLE III
Chapter Membership
Section 1. Membership in this Chapter shall be open to any person regardless of race, religion, color, sex, age, creed, national origin, disability, sexual orientation, gender identity or expression, marital status, medical condition, military or veteran status, ancestry, genetic information, or pregnancy, who is in support of the objectives and programs of this Chapter and who is interested in improved human resources administration subject to the membership qualifications contained in this Article.
Section 2. Types of Membership: There shall be three types of membership in this Chapter: Full, Student and Honorary.
1. Full Members shall be persons who are employed with responsibility in human resources management work or instructors of human resources administration or persons with a demonstrated interest in the human resources field.
2. Student Members shall be persons who are currently enrolled in a course of study related to human resources management.
3. Honorary/Life Members shall be persons recognized for life by the Chapter for their contribution to the human resources field.
Section 3. Any person wishing to become a member of this Chapter shall complete and sign a membership application form provided by the Chapter and must submit the application to any Board member of the Chapter. Membership shall become effective upon payment of dues.
Section 4. Upon nomination by the Board and a majority vote of the members present at a Chapter meeting, persons of acknowledged eminence for their contribution to human resources administration may be elected to Honorary/Life Member status in the Chapter.
ARTICLE IV
Dues
Section 1. Chapter dues for members shall be established annually between April 1st and June 30th by the Board. Honorary/Life members shall be exempt from payment of dues. The annual rate will be recorded in the meeting minutes and will be adopted effective July 1 with the approval of the minutes at the next scheduled meeting.
Section 2. The membership year for dues and other purposes shall be from July 1st to June 30th. Dues shall be prorated to the nearest quarter from date of acceptance of application for new members.
Section 3. Non-payment of dues shall be deemed a resignation from the Chapter.
Section 4. There is a reduced fee for early bird payment of dues by the 15th of August and a three-month grace period during which a member shall not be terminated for non-payment of dues. If payment is not received within the grace period (by September 30th), the membership shall be automatically terminated.
ARTICLE V
Members of the Board
Section 1. The management of the Chapter’s affairs and the development and guidance of its program of activities shall be the responsibility of the Board of Directors of the Chapter, for the purposes of the By-Laws referred to as the Board. The Board shall consist of the Chapter officers, the immediate past president, together with up to seven additional Board members who shall be members in good standing nominated and elected from the Chapter membership.
Section 2. The officers of this Chapter shall consist of a President, a Vice-President, a Secretary and a Treasurer. Officers shall be nominated and elected by the members in good standing of this Chapter before the start of the fiscal year.
Section 3. At least ninety days prior to the expiration of the terms of the Board, the President shall appoint a nominating committee of three members of which one shall be the immediate Past President. The President shall inform all members of the appointment of the Committee of their charge and the time frame in which their duties are to be accomplished.
Section 4. The nominating committee shall present to the Chapter members its nominations of the Chapter officers and Board members at the annual election. At that time additional nominations may be submitted from the floor. The report of the nominating committee and any additional nominations from the membership shall be voted on by the Chapter membership.
Section 5 All members of the chapter shall have a voice and a vote in the affairs of the Chapter. On matters calling for a decision by the Chapter membership, voting shall be by voice or by ballot as the members may determine. Voting for the slate of officers and the board members will be by ballot.
Section 6. The term of officers and members of the Board shall be for one year beginning July 1st or until their successors have been elected and installed.
ARTICLE VI
Duties of Board Members
Section 1. The President shall create the agenda and preside at all meetings of the Chapter and of the Board. The President shall appoint the nominating committee, together with such other committees as the President or the Board may deem necessary or appropriate for carrying on the activities of the Chapter. The President shall be ex-officio member of all Committees. The President shall also submit an annual report of the Chapter’s activities to the Chapter membership and to the Public Sector HR Association (PSHRA).
Section 2. In the absence of or temporary incapacity of the President, the Vice President shall exercise the functions covered in Section 1 of this Article and serve as Board liaison with the chairs of any committees appointed by the President.
Section 3. The Vice President shall serve as chair of the Program Committee with responsibility for developing the schedule and coordinating speakers for Chapter meetings.
Section 4. The Secretary shall be responsible for maintaining an up-to-date membership record and mailing list; for publishing the membership directory and other non-financial records of the Chapter, and for notifying members of Chapter meetings.
Section 5. The Treasurer shall be responsible for the receipt, custody and disbursement of Chapter funds, subject to the control and review of the Board. The Treasurer shall prepare and submit to the members an annual financial report and shall submit such other reports to the Board as the Board may require. The President shall bi-annually appoint an auditing committee to audit the Treasurer’s accounts, and the report of this committee shall be attached to the minutes when submitted.
Section 6. The Board shall meet at the call of the President, such meetings to be held approximately every three months. Board meetings shall be for the purpose of reviewing the activities of the Chapter, developing plans for future activities and for considering other matters brought to the attention of the Board by the Chapter officers or by the Chapter membership. The individual Board members may be assigned responsibility for special projects or major activities for that term of office.
Section 7. The immediate Past President shall attend board meetings to provide counsel and advice and is a voting member of the Board. The immediate Past President will be a member of the Nominating Committee.
Section 8. If any members of the Board resign or become unable to discharge the duties of their office, the Board shall meet and select one of the members of the Chapter who meets the requirements of the office to fill the unexpired portion of the term.
ARTICLE VII
Chapter Meetings
Section 1. Regular meetings of the Chapter shall be held approximately every three months with no less than four meetings per year. The President shall set the time and place of Chapter meetings, and the Secretary shall notify the members.
Section 2. At any meeting held for the purpose of transacting Chapter business, a quorum shall consist of at least 20 percent of the members of the Chapter. If there is not a quorum present, official business may be conducted either by mail, email or phone.
Section 3. The meetings and proceedings of the Chapter shall be regular and controlled according to Parliamentary Procedure except as may be otherwise provided by these By-Laws.
ARTICLE VIII
Amendments
Section 1. Proposed amendments to these By-Laws may be initiated by action of the Board or upon written petition signed by at least 25 percent of the Chapter members in good standing. Amendments initiated by petition shall be addressed to the President for submission to the Chapter membership.
Section 2. Proposed amendments shall be transmitted by the Secretary to the members in writing at least thirty days in advance of the date on which they are to be voted on by the members. In the case of proposed amendments initiated by petition, the text of the amendment may be accompanied by the recommendation of the Board.
Section 3. The affirmative vote of two-thirds of the members voting shall be necessary for the adoption of any amendment to these By-Laws. Amendments shall become effective immediately upon adoption (following review by PSHRA), unless otherwise specified in the amendments.
Section 4. The President shall submit the proposed amendment(s) to the Associate Director – Member Programs of PSHRA with a request that the proposed By-Law change(s) be reviewed for conformity with policies of PSHRA as established by the Executive Council.
Section 5. Any amendments to these By-Laws deemed by the Executive Council to be in conflict with the objectives or policies of PSHRA shall be referred back to the Chapter membership.
ARTICLE IX
Effective Date
These By-Laws shall be submitted following adoption by the group organizing itself as a Chapter for approval by the Executive Council of PSHRA and shall become effective upon approval by the Executive Council.
Adopted by the Chapter: April 24, 2023
Approved by PSHRA Executive Council: May 11, 2023
